Stationery

Stationery System

University of Florida stationery is intended to identify the communicator/bearer in terms of their relationship with the university and should only be used for official business purposes.

Download the stationary templates to make sure you meet the guidelines.

Be sure to choose an FSC-certified printer from this list of University of Florida stationery contracts.

Letterhead

letterhead example

Information to include: The primary purpose of printed information on stationery is to provide information for responses. This includes:

  • university logo
  • no more than three unit names (office, center, department, college)
  • box number
  • room number
  • building
  • city
  • state
  • zip code
  • general office telephone numbers with area codes.

Personalization: With the exception of the president of the university, do not personalize printed stationery. Business cards are the appropriate place for personalized information, including names and titles.

Download the letterhead template to ensure correct font size and text placement.

Envelopes

envelope sample

Information to include: Printed information on envelopes is to provide information for responses and a return address. This includes:

  • university logo
  • no more than three unit names (office, center, department, college)
  • box number
  • city
  • state
  • zip code

Personalization: Do not print names and titles of individuals on envelopes.

Embossing, engraving: Do not engrave or emboss envelopes.

Large envelopes: For envelopes larger than the standard #10 business envelope, increase the size of the university logo and return address, keeping postal regulations in mind.

Download the envelope template to ensure correct font size and text placement.

Business Cards

business card sample

Information to include: Business cards should identify the bearer with respect to their official position at the university. This includes:

  • university logo
  • block 1: identification (not to exceed four lines)
    • name
    • title/position
    • college/unit name
  • block 2: address
    • room number
    • building
    • box number
    • city
    • state
    • zip
  • block 3: additional contact information
    • phone number
    • fax or cell number
    • email address or University of Florida website

Personal information: Cards should not include personal mailing addresses, telephone numbers, email addresses or websites. If there is a compelling need to include these, contact the Office of Strategic Communications and Marketing to request an exception.

Download the business card template to ensure correct font size and text placement.

Advanced Degree Candidate Business Cards

advanced degree business card sample

Information to include: Students are not permitted to have the same business cards as faculty and staff. However, a distinct design is available for advanced degree candidates. This includes:

  • university logo
  • block 1: identification (not to exceed four lines)
    • name
    • course of study
    • graduation year
  • block 2: address
    • college
    • department
    • room number
    • building
    • box number
    • city
    • state
    • zip
  • block 3: additional contact information
    • University of Florida email address
    • phone number

Personal information: Cards should not include personal mailing addresses, telephone numbers, email addresses or websites. If there is a compelling need to include these, contact the Office of Strategic Communications and Marketing to request an exception.

Download the advanced degree candidate card template to ensure correct font size and text placement.

Note cards (A2 size):

notecard sample

notecard envelope sampleInformation to include: Smaller, folding note cards and envelopes may be used for invitations, thank-you notes, personal communications and less formal correspondence. This includes:

  • Notecard
    • university logo
  • Envelope
    • university logo
    • no more than three unit names (office, center, department, college)
    • box number
    • city
    • state
    • zip code

Printing considerations: When ordering A2 envelopes, specify the imprint on the rear flap.

Download the notecard and A2 envelope templates to ensure correct font size and text placement.