Light Pole Banners

Submitting a Light Pole Banner Request

The Office of Strategic Communications and Marketing is responsible for reviewing banner requests. A review of the banners will address the following:

• Appropriateness of content and message
• Adherence to identity standards including images and the presentation of the university name and trademarks
• Timing of request, considering the banner request queue for the same locations and time period, along with content timeliness

Once approved, Facilities Services manages the installation and removal of banners for requesting organizations. There is a fee for the installation and removal process.

Before submitting your banner request to SCM, please consider the following:

• Submit your request for review at least eight weeks prior to the desired date of installation
• Allow at least two weeks for review
• Allow at least three weeks for fabrication from the approved vendor
• Allow at least three weeks for banner installation

Banner Specifications

• The finished size of the banners is 24 inches x 72 inches, including a four-inch sewn pole pocket at the top and bottom of the banner height.
• The design area should be 21 inches x 64 inches after hemming the pole pockets.
• Banners must be double-sided.
• Banners must be made of high-quality vinyl, flame-retardant canvas, or other awning material. Banner material must be opaque, non-shrinking, and water, tear, and fade resistant.
• Banners must have double-sewn seams at all edges and sides of the pole pockets. Metal tie-down grommets must be installed at the intersecting locations of double-sewn seams but should not obstruct the path of the banner arm.

Note: If this is a request for banners to be placed on the North Lawn, the required size is 24 inches x 48 inches.

Guidelines for Graphic Content

• Content should graphically, symbolically, and verbally represent the university-sponsored event or activity appropriately. The text should be as large as possible so the information can be read at a glance and from afar.
• Use minimal text – no more than three to five words.
• Content may include the name and/or logo of the sponsoring university unit or college.
• Non-university sponsors are not allowed on banners.
• All banners should follow UF branding guidelines. All policies regarding trademark use must be observed.
• Logos should be downloaded from the university’s brand center.

Requestor Responsibility

• Develop the design of the banner following the university’s branding guidelines.
• Review the GIS Map to obtain the light pole identification numbers.
• Submit the request with the banner artwork included.
• Make necessary changes to the proposal if requested.
• Purchase the necessary quantity of banners from a UF approved vendor, plus additional units for replacement if originals are lost or stolen.
• Please contact Facilities Services directly via email at workorder@admin.ufl.edu for assistance with initiating a work order to hang banners, including light pole numbers and locations, and paying for the installation and removal of banners.
• Deliver finished banners and mounting hardware for installation to Facilities Services Work Management Center in Room 106, Building 702, on Magnolia Drive off Radio Road.
• Banners must be picked up from the Work Management Center after removal. Units are encouraged to recycle or repurpose the banners.

Banner Request Form

Please use the form below to submit your light pole banner request.

Note: There is a 2 MB maximum file size upload limit. PDF and PNG files are preferred.

Note: Requests to replace stolen, lost, or damaged banners should be coordinated through Facilities Services. The University is not responsible for replacing or recovering stolen, lost, or damaged banners.