eMAIL SIGNATURES

Your email signature is part of the University of Florida brand. Keep it professional, clear, and consistent. Include only the required information, with approved fonts and colors, so every message reflects UF’s standards.

Email Signature Generator

To generate your UF-branded email signature, please use the email signature generator below. Once your signature has been generated:

1. Open Microsoft Outlook and go to the Signature settings. Here are steps to see those settings on a PC and a Mac.
2. Click Edit and clear current signature.
3. Generate an email signature by filling in the fields below.
4. Click “Copy to clipboard” to copy your signature
5. Paste your signature into the Outlook signature box.
6. Click save, then close signature box. 

Full Name:

Title:

College (optional):

Department or Unit Name (optional):

Email:

Phone:

Fax (optional):

Website (optional):

Physical Address (optional)

Address:

City:

State:

Zip Code:

Albert Gator University of Florida

Copy to clipboard

Successfully copied! To create a new signature, refresh the page.

Specifications

• Font: Segoe UI
• Size: 10pt
• Colors: Orange (#FA4616 or RGB 250, 70, 22) and
• Blue (#0021A5 or RGB 0, 33, 165). Enter these values manually rather than selecting from default palettes.

Required Information

• Name
• Title
• University of Florida
• College Name (optional)
• Department or Unit (optional)
• Email Address
• Phone Number
• UF Website

Best Practices

• Your ufl.edu email account belongs to the University of Florida; therefore, your email signature should represent UF, not individual, viewpoints. Do not add personal quotes or statements.
• Include a physical address only if your role requires it.
• Use the primary phone number where you can be reached.
• The UF monogram (white UF in orange block) is the only approved logo for email signatures (this does not apply to UF Health or UF/IFAS).
• Do not use extra graphics such as social media icons—these can display as attachments or be blocked by email clients.
• Limit the number of URLs to three. All links should pertain to the user’s role at the university. Links to personal websites are not acceptable.